President: Brittany Dwyer
Vice President: Dorothy Ruggiero
Treasurer: Sara Reissig
Secretary: Becky Joyal
Vice President: Dorothy Ruggiero
Treasurer: Sara Reissig
Secretary: Becky Joyal
President: Brittany Dwyer
Vice President: Dorothy Ruggiero Treasurer: Sara Reissig Secretary: Becky Joyal Article I: Name
The name of this organization is the Somers Parent-Teacher Organization (PTO), Somers CT PTO. Article II: Purpose Section 1: The purposes of the PTO are
Section 2: The purposes of the PTO are promoted through an advocacy and educational program directed towards parents, teachers, and the general public; developed through conferences, committees, projects and programs; and governed and qualified by the basic policies set forth in Article III. Section 3: The organization is organized exclusively for the charitable, scientific, literary or educational purposes within the meaning of Section 501 (c)(3) of the Internal Revenue Code or corresponding section of any future federal tax code (hereinafter referred to as “Internal Revenue Code”). Article III: Basic Policies The following are basic policies of the Somers PTO:
Article V: Membership and Dues Section 1: All adult members of the Somers Elementary School & Mabelle B. Avery Middle School community (defined as parents/ guardians, teachers and staff) have a vote in regards to the work of the Somers CT PTO. Section 2: Financial support may be requested by way of dues in support of this PTO. Dues may be solicited once a year, but shall be accepted at any time during the school year without regard to race religion, sexual orientation, color, creed or national origin. Payment of dues does not confer any obligations or responsibilities by the payor. Section 3: Each member of the Somers Elementary School & Mabelle B. Avery community is welcome to attend all board meetings. Those attending in the general meetings will have one vote on matters placed before the community. Article VI: Executive Officers Section 1: The executive officers of Somers PTO shall be a president or co-presidents, a vice president, a secretary, and a treasurer. Section 2: Executive officers shall be elected in the month of May. Section 3: The vote shall be conducted by ballot and a majority vote shall elect. When there is only one candidate for any office that election may be held by voice vote. Section 4: The following provisions shall govern the eligibility of individuals to be officers of the Somers PTO:
Section 5: Officers shall assume their official duties at the beginning of the fiscal year in which they are elected and shall serve for a term of one year or until their successors are elected. Section 6: A vacancy occurring in the office of president shall be filled for the remainder of the unexpired term by the vice president. The executive officers shall fill any vacancy in the office other than president. Section 7: There shall be one or more nominations from the floor of regular general membership meeting at least one month prior to the election of officers.
Article VII: Duties of Executive Officer Section 1: The president shall:
Section 2: The vice president shall:
Section 3: The secretary shall:
Section 4: The treasurer shall
Section 5: All officers shall perform the duties outlined in these bylaws and those assigned from time to time. Upon the expiration of the term of office or in the case of resignation, each officer shall turn over to the president, without delay, all records, books, and other material pertaining to the office, and shall return to the treasurer, without delay, all funds pertaining to the office. Article VIII: Executive Board Section 1: The executive board of Somers PTO shall be a president or co-presidents, a vice president, a secretary, and a treasurer. Section 2: Duties of the executive board shall be to:
Section 3: If any member of the executive board shall at any time cease to meet the qualifications or fulfill the duties of the position, that person may be removed from the board by resolution adopted by the executive board. Section 4: Regular meetings of the executive board shall be held with the site and time to be fixed by the board at its first meeting of the year. Section 5: Special meeting of the board may be called by the president or when requested by a majority of the members upon three days written notice to each member of the board. Section 6: At all meetings of the board, a majority of the members of the board shall constitute a quorum for the transaction of business. Section 7: Upon the expiration of the term of office or when individuals cease to hold the position that entitles them to be a member of the board, they shall automatically cease to be a member of the board and shall be relieved of all duties and responsibilities incident to such membership. All records, books and other materials pertaining to the position shall be turned over to the president and all funds pertaining to the position shall be returned to the treasurer within 14 days. Article IX: General Membership Meetings Section 1: Regular meetings of the organization shall be held with the date and time to be fixed by the board, unless otherwise provided by the organization or by the executive board, seven days’ notice having been given to a change of date. Section 2: Special meetings of the organization may be called by the president or by majority of the executive board, three days’ notice having been given Section 3: The annual meeting shall be held in September. Section 4: Three (3) members shall constitute a quorum for the transaction of business in any meeting of this organization. Article X: Committees Section 1: Only current members of Somers PTO shall be eligible to serve in any elected or appointed position. Section 2: The executive officers may create such standing committees as it may deem necessary to promote the objectives and carry on the work of the organization. Section 3: The chairman of each standing committee shall present a plan of work to the executive board for approval. No committee work shall be undertaken without the consent of the executive board. Section 4: The executive officers may create such special committees as it may deem necessary to promote the purposes of the PTO and carry on the work of Somers PTO. Section 5: The president shall be a member of ex-officio of all committees except nominating committee. Section 6: All committee duties must be performed prior to the end of the fiscal year including submissions of receipts to the treasurer. Any outstanding commitment to be held over to the next fiscal year must be presented at the last meeting of the fiscal year. Section 7: Only those who have consented to serve shall be nominated or appointed. Section 8: Diversity, PTO knowledge, and professional expertise shall be guiding principles when making nominations or appointments. Article XI: Fiscal Year The fiscal year of this PTO shall begin on July 1 and end on the following June 30 Article XII: Parliamentary Authority The rules contained in the current edition of Roberts Rules of Order, Newly revised shall govern the Somers PTO in all cases in which they are applicable and in which they are not in conflict with these bylaws. Article XIII: Amendments Section 1: These bylaws may be amended at any regular general membership meeting of the Somers PTO by a two-thirds vote of those present and voting, provided that notice of the amendment has been given at the previous regular.. Section 2: A committee may be appointed to submit a revised set of bylaws as a substitute for the existing bylaws by a majority vote at a meeting of the association, or by two-thirds vote of the executive board. The requirements for adoption of a revised set of bylaws shall be the same as in the case of an amendment. Section 3: Those failing to meet to the qualifications or to fulfill the responsibilities of their positions shall be removed according to the policies of Robert’s Rules Article XV: Money Handling Procedures Section 1: Only current members of the Somers PTO may handle PTO money at a PTO function/event. Section 2: Two members shall be present in the room where the event is being held and where the cash box is located. Section 3: At the closing of the event, one executive board members and one member in good standing must count, date and sign a PTO deposit receipt showing the correct amount of the deposit. Section 4: If a deposit receipt is not available, the executive officer may create a deposit slip. Section 5: If the money being counted is not an event, (i.e. fundraiser money), then at least one executive board member and one member in good standing should be present to count and sign deposit receipt. Section 6: All monies should be deposited by a member who has signed the deposit slip within 3 (three) business days. Section 7: General Mills Box Tops must follow the money handling procedures with the exception that Box Tops must be submitted within month from day they were counted. Article XVI- Conflict of Interest Policy Section 1: Purpose The purpose of the conflict of interest policy is to protect the interests of this tax-exempt organization, (the “Organization), when it is contemplating entering into a transaction or arrangement that might benefit the private interest of an officer or director of the Organization or might result in a possible excess benefit transaction. This policy is intended to supplement but not replace any applicable state and federal laws governing conflict of interest applicable to nonprofit and charitable organizations. Section 2: Definitions
Section 3: Procedures
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